Development of a system for monitoring and scheduling employees' working hours

Working in the IT outsourcing format on several projects simultaneously, the company ItFox faced difficulties in planning and distributing the workload of employees, which negatively affected the profitability of the projects.

Realizing the importance of effective time management, ItFox decided to develop its own employee workload management system. The search for ready-made solutions on the market was unsuccessful - the existing systems were either too complex or did not correspond to the company's business processes.

The first step was a detailed analysis of all internal processes. Based on the collected information, a prototype was created, which formed the basis of the developed software.

A team including a manager, developers, and testers was formed to implement the project. The manager set the tasks, the developers took them up, and the testers were involved at the testing stage. This approach allowed the project to be completed within the planned 1-month period and to obtain a working version of the system.

The functionality of the developed ItFox Gant system includes:
- Employee work schedule with visualization of workload by sprints (5 working days) with color indication (green - full, red - overload, gray/yellow - partial);
- Workload chart showing the overall and project involvement of each team member for prompt response to uneven workload;
- Monitoring system for invoice dates and payment statuses for effective accounts receivable management.

Result:
After the implementation of ItFox Gant, the company got rid of the problems of downtime and overload of personnel. The management received a complete picture of the workload of employees both at the current moment and for several months ahead, which allows them to respond promptly to changes and prevent "surprises" in the form of downtime of teams.